Privacy Policy

Doxim Privacy Policy

Doxim Solutions ULC and its subsidiary companies and affiliates (“Doxim”) respects your privacy, and any information you give us is held with the utmost care and security and, unless disclosed in this policy, will not be used in ways to which you have not consented.

Personally Identifiable Information Collected by Doxim

Doxim collects personally identifiable information (defined as information about an identifiable individual as defined by applicable privacy or data protection laws) from you when you fill out an on-line form on the website (“Registration Information”). The information we collect includes your name, title, company, corporate address and phone number, e-mail address and similar information. Doxim retains personal information as long as necessary for the fulfillment of Doxim’s identified purposes or as otherwise necessary to comply with applicable laws. When personal information is no longer necessary or relevant for Doxim’s identified purposes, or required by applicable laws, Doxim will take steps to have it deleted, destroyed, erased, aggregated or made anonymous. Consistent with good business practice, Doxim continues to evolve its controls, schedules and practices for information and records retention and destruction which apply to your personal information.

Other Information Collected by Doxim

If you do nothing during your visit but browse through the Web site, read pages, or download information, Doxim will gather and store certain information about your visit automatically. Your web browser software transmits most of this information to us. This information does not identify you personally. Doxim uses this information to help us make our site more useful to visitors — to learn about the number of visitors to our site and the types of technology our visitors use. (“Other Information”).


A “cookie” is a small text file that a Web site can place on your computer’s hard drive in order, for example, to collect information about your activities on the site. The cookie transmits this information back to the Web site’s computer which, generally speaking, is the only computer that can read it. Most consumers do not know that “cookies” are being placed on their computers when they visit Web sites. If you want to know when this happens, or to prevent it from happening, you can set your browser to warn you when a Web site attempts to place a “cookie” on your computer. We discourage the use of web cookies on our Web sites. However, temporary cookies may be used when necessary to complete a transaction. Certain services, such as our on-line forms services, use cookies to enhance the user experience. If a persistent Web cookie is required, the Web page discloses to visitors that a persistent cookie is being used.

Our Use of Your Information

Registration Information collected from Doxim public website users is used by Doxim only for maintaining accurate records regarding downloads, services, training, and fees billed to and paid by its users. Doxim does not exchange or sell individual names, e-mail addresses, or other Registration Information with or to third parties. We use the Other Information you provide to improve the specific services we offer to individual users. We also use Other Information to improve our marketing and promotional efforts, to statistically analyze usage, to improve and to customize our services. We may use this information to do internal research on our users’ demographics, interests, and behavior to better understand and serve our users.

Please be aware that Registration Information and/or Other Information may be disclosed to regulatory agencies or other law enforcement authorities if Doxim is required by law or regulation to disclose such information, or if we believe disclosure is necessary to protect and defend our rights or property or those of our users. In the event of the sale of all or a portion of Doxim’s assets or business, Doxim may provide personal information to the third party purchaser.

Communications from Doxim

If you have provided us with Registration Information, you will receive e-mail updates from Doxim regarding our services. You may discontinue receiving such information by either opting out of email communications through the unsubscribe link at the bottom of the received email or simply send an e-mail at

External Sites

Doxim may include links to other sites on the Internet that are owned and operated by third parties (the “External Sites”). You acknowledge that Doxim is not responsible for the availability of, or the content, products, services or materials located on or available through, any External Site. You should contact the site administrator or Webmaster for those External Sites if you have any concerns regarding any matter related to or available from such External Sites, including without limitation, the privacy practices of such sites.

Updating your Registration or Other Information

Doxim takes reasonable steps to ensure that personal information is sufficiently accurate, complete and up-to-date. Doxim also depends on you to update or correct your personal information whenever necessary. Upon written request, Doxim will inform you whether or not it holds personal information about you and provide you with access to your information within a reasonable timeframe and at minimal or no cost in accordance with applicable laws. If you identify an inaccuracy or incompleteness in your personal information, Doxim will amend your information and notify any third parties as required by applicable laws. You may update your Registration Information and Other Information at any time by sending us an e-mail at or by calling Customer Service at 1-866-475-9876.

Control of Password

Do not disclose your password to anyone you are not authorizing to use Doxim on your behalf, as it secures access to your Registration Information. If you have forgotten your password, please e-mail us and a new password will be e-mailed to you shortly thereafter.

Security of Your Information

Your Registration Information is password-protected so only you have access to this personal information on-line.

Consent/Governing Law

By using, you consent to the collection and use of your Registration and Other Information by Doxim. Please check this page periodically for updates. If we ever change our privacy policy, we will post the latest policy on this page so that you are always aware of the information that we collect and how we use it. The laws of the Province of Ontario, Canada will govern these terms, excluding any principles of conflict of laws.

Feedback About Our Site

We welcome all feedback about our site and services. Please share your comments by sending us an e-mail at or you may send correspondence to Doxim and let us know if you would like us to write back. Any comments or materials sent to Doxim including all feedback, questions, comments, suggestions, questionnaires and the like, shall become the sole property of Doxim and Doxim shall be free to use any such suggestions, comments, concepts and the like for any and all purposes of its sole choosing, without payment of any compensation.