Hardcopy Scanning

For financial institutions looking to improve access to business critical documents, reduce costs, and demonstrate their environmental awareness, it makes sense to convert paper based files into electronic documents. Excessive printing costs, time spent searching for and organizing incomplete files and the inability to efficiently address customer inquiries are common complaints from organizations that keep their important business information stored as hard copies. Today, companies are looking to eliminate over printing, reduce the time staff spend searching for files, and rid themselves of out of date archiving systems. Controlled, secure, web-based access to electronic copies of documents across multiple locations is imperative to businesses who want to remain competitive and compliant while reducing costs and improving performance.

Hardcopy scanning refers to the process of capturing any paper document by scanning, indexing and electronically filing it in a repository. By converting hard copies into electronic documents, organizations can easily provide cross branch access to documents from a secure, web based archive where all customer documentation, including statements, loan documents and Know Your Customer files can be filed together for immediate access.

DOXIM Capture Suite is a suite of production level capture tools that combine robust document scanning and indexing tools with a friendly user-interface that allow users to easily scan, index and upload critical business documents.

By implementing DOXIM Capture Suite to scan, index and archive hardcopy documents businesses can:

Improve performance by:

• Converting paper documents into electronic files
• Providing rapid data entry capabilities
• Capturing electronic documents from multiple locations

Reduce costs by:

• Automating paper based processes
• Improving employee efficiency
• Significantly reducing paper usage and handling

Preserve data integrity by:

• Reducing data entry errors
• Providing accurate electronic versions of documents

Improve customer service by:

• Ensuring staff have ready access to all documents in order to better respond to customer inquiries
• Allowing ready access to up-to-date business data from a secure, centralized repository

Ensure compliance by:

• Using electronic records as legal evidence
• Controlling file access and security
• Reducing the instances of misfiled or missing documentation
• Employing disaster recovery and business continuity strategies

DOXIM Capture Suite is an important part of DOXIM ECM. (Enterprise Content Management). DOXIM ECM can be used to capture 100 percent of all output files, such as documents and images, and makes that data easily accessible to authorized personnel across the company in electronic formats. It serves as an important part of an effective disaster recovery and business continuity strategy and enables compliance with today's stringent regulatory obligations.

DOXIM Capture Suite is comprised of the following modules:

• DOXIM Scan
• DOXIM Index
• DOXIM Commit Manager
• DOXIM Cheque Capture

DOXIM Capture Suite modules are available individually or as bundled solutions:

• DOXIM Capture Pro
• DOXIM Cheque Capture Pro

Please contact us for more information on any DOXIM product or service.